Payroll & Benefits Specialist

How would you contribute? 

• Process assigned payrolls for all employees across various states and jurisdictions, including Canada, confirming pay rates, garnishments, liens, benefits, etc. are calculated correctly.
• Ensure compliance with federal, state, and local wage and hour laws, including FLSA and state and country specific regulations.
• Verify and input all payroll-related data, including hours, deductions, garnishments, bonuses, and commissions, etc.
• Manage and process multi-state tax withholdings and ensure the HRIS system is accurately submitting tax remittances.
• Reconcile payroll data and resolve discrepancies.
• Prepare and submit all required payroll tax filings (e.g., 941s, W-2s, state unemployment reports), ensure compliance to regulatory and internal controls compliance.
• Address and resolve employee payroll inquiries and discrepancies.
• Maintain current knowledge of payroll laws and regulations to ensure ongoing compliance.
• Conduct regular audits of payroll records, including new hires, terminations, status changes, and pay rate adjustments, to ensure accuracy.
• Generate various payroll reports for management, finance, and other departments (e.g., headcount, labor cost, PTO accruals).
• Prepare reports for internal and external audits.
• Provide administrative support for all employee benefits programs (e.g., health, dental, vision, life, disability, 401k/retirement plans).
• Assist with new hire benefits enrollment, changes, and terminations.
• Serve as a backup point of contact for routine employee benefits inquiries.
• Support annual open enrollment processes, including communication and data entry.
• Assist with reconciliation of benefits invoices.
• Maintain accurate, confidential employee payroll and benefits records within the HRIS system.
• Assist with general HR administrative tasks as required.
• Collaborate with the HR team on various projects.
• Document payroll and benefits processes and procedures.
• All other duties as assigned. 

• Minimum of three (3) years of payroll processing experience with two (2) years of benefit administration experience in a manufacturing setting is preferred.
• Bachelor’s degree in business administration or related field preferred, or equivalent experience; CPP designation a plus.
• Proficiency with UKG.
• Knowledge of Canada payroll laws and practices required.

• Excellent data hand-keying speed and accuracy.
• Solid understanding of all payroll-related federal and state taxation laws, regulations and requirements.
• Strong working knowledge of employee and employer taxing requirements.
• Multi-state payroll experience a plus.
• Capability to solve complex problems, utilizing strong critical thinking and decision-making skills
• Superior organizational skills and the ability to assemble resources needed to orchestrate multiple projects/activities and accomplish goals.
• Model a collaborative leadership style with the ability to build partnerships and influence others into action.
• Excellent verbal and written communications skills.
• Outstanding presentation and facilitation skills.
• Excellent interpersonal skills and consultative approach; tactful in dealing with people at all levels.
• Strong sense of urgency, self-motivated and positive.
• Flexible and adaptable; able to work in ambiguous situations.
• Ability to actively lead change initiatives.
• Display highest ethical standards.
• Maintain the utmost level of confidentiality in dealing with sensitive information.
• Detail oriented, with the ability to multi-task in a fast-paced environment.

• Do you conduct yourself with unquestionable integrity? 
• Do you demonstrate respect and appreciation for those around you? 
• Are you innovative and strive to challenge the status quo? 
• Do you strive for continuous improvement and to deliver the “wow” factor? 
• Do you care about environmentally sustainable solutions? 
• Do you take meaning and pride in a job well done? 

• Health, dental and vision insurance 
• Company paid life insurance 
• Company paid short term disability 
• Generous 401k match 
• Generous Time Off 
• Annual company activities